Moving Commercial Moving or data center is far more complex and challenging than moving your residence. This is due to mission critical information reaches risk during each point of the move, which opens the entranceway to data breaches within your company. If an office move isn't handled appropriately, your organization could face overwhelming consequences.
Make sure you work with a professional office moving company that's compliant with all federal and state records management laws. These businesses can help you move your office using secure procedures, and limit the risks and liabilities of a data breach. Even with the assistance of these professional office movers, there are still steps you must take to protect your sensitive data and your business before the move.
Select a Project Manager
Assigning a team member to oversee the entire move is crucial throughout your office relocation. This experienced and knowledgeable person might help with the pre-planning process, coordinate with any office mover, and manage any relocation issues that might arise.
Eliminate Obsolete Technology and Office Items
Avoid moving old technology, equipment, and office furniture that you don't use to the brand new location. Go through your office and locate unwanted networking equipment, computers, printers, phones, furniture, and copiers which can be destroyed or donated. Your office moving company could have a disposal service that may remove and dispose of the items for you.
Use a Secure Chain of Custody
Your confidential business, customer, vendor, and employee data must be moved safely and smartly aswell. A secure chain of custody ensures that all paper documents and files in your workplace are relocated without the risks of a data breach.
A specialist office moving company use industry-leading chain of custody protocols throughout the relocation, while still making your move as efficient as possible. These methods include moving your records with gondolas which are wrapped in plastic with security seals, and giving the authority to slice the seal to only one person.
Store Old Records Wisely
Old records are at high risk for data breaches because companies rarely put as much focus on protecting outdated or unwanted records. However, any record that contains customer data or company information puts your organization at significant risk. Your best option is to use an office moving company that also owns a secure records storage facility. You'll save on moving costs and space at the brand new location, and you can reduce your risk for data breaches in the process.
Hire the Right Office Mover
There's a big difference between utilizing an experienced office moving company and a normal mover that doesn't focus on commercial relocation. You'll want to hire a professional office mover with data and records management expertise to secure your digital and paper files through the move.
A professional office mover can make the relocation process as seamless as you possibly can, which means your company will undoubtedly be back up and running quickly after the move. Some things to look before you hire an office moving company include:
? Records management experience
? Records storage and destruction capabilities
? Secure chain of custody moving procedures
? Specialized pallets and materials that move IT and office equipment safely and securely
? Managed moving services and reconnect assistance to help you create at the new location
? Employees who have undergone extensive background checks and so are been trained in the intricacies of office relocations and records moving
? Compliance with all federal and state regulations, including HIPAA
If your organization is planning an office move, you almost certainly already understand the complexity of the process and the significance of putting your sensitive data in the hands of a mover you can trust. You only desire to work with a reputable office moving company that uses best practices and cutting-edge equipment.
